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SMS Pro provides your organization with the framework, Web server, database and tools you need to manage an ICAO compliant aviation safety management system.

Implementation plans ARE integrated into SMS Pro

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ICAO SMS, FAA SMS, IS-BAO SMS and Transport Canada SMS are all in agreement with SMS Pro. SMS Pro is a compliance achiever.

Steps to Implement Aviation Safety Management Systems

Gain Senior Management Committment

Regardless of size, complexity and type of operation, senior management must:
• Demonstrate commitment to aviation safety and the Aviation Safety Management System.
• Set the safety standards and policies for flight operations.
• Encourage participation in aviation safety management.
• Allocate sufficient resources to the Aviation Safety Management System.
• Facilitate the flow of safety information.
  1. Senior management involved in – and committed to – Aviation Safety Management System.
  2. Senior management approved organization’s aviation safety policy and flight operating safety standards.
  3. Aviation safety policy and standards are communicated to all, with visible endorsement by senior management.
  4. Appropriate resources are allocated to support the Aviation Safety Management System.
  5. Senior management has established appropriate reporting chain for safety issues.
  6. Senior management actively encourages participation in the Aviation Safety Management System.

Appoint Safety Officer Managing Aviation Safety Management System

Aviation safety officer is responsible for:
  • Maintenance, review and revision of aviation safety management program.
  • Providing timely advice and assistance on safety matters to managers and staff at all levels.
  • Maintaining an appropriate aviation reporting system to identify flight-related hazards.
  • Monitoring progress of aviation safety reports and ensuring flight hazards are addressed in timely manner.
  • Providing feedback about ongoing aviation safety issues.
  • Reporting flight-related incidents and accidents as required by legislation.
  • Distributing relevant and up-to-date aviation safety information to flight staff and management.
  • Identifying aviation safety training requirements.
  1. Aviation safety officer has been appointed
  2. Aviation safety officer has open line of communication with the Chief Executive Officer
  3. Roles and responsibilities of aviation safety officer are clearly defined and documented,br> Staff and management understand the roles of aviation safety officer

Set Aviation Safety Policies & Objectives

Aviation safety policies set out what you are trying to achieve through your Aviation Safety Management System.  Aviation safety policies outline methods and processes the organization will use to achieve desired flight safety outcomes. Aviation safety policies serve as clear indications of “the way we do business around here”. Aviation safety policies are a tangible indication that senior management is committed to aviation safety, and expects high safety performance from flight staff and managers.

Effective aviation safety policies are a commitment to action. They must

  • Contain general intentions of management, the approach and objectives of your organization.
  • Cover the arrangements for implementing the aviation safety policy.
  • Become the criteria upon which the organization bases its actions.
  • Align with other operational policies, and are designed to secure commitment and involvement from all staff.

Your aviation safety policy statement should clearly state:

  • Senior management’s commitment to Aviation Safety Management System.
  • Responsibilities and accountabilities for flight directors, managers and employees.
  • How organization will achieve its aviation safety objectives.
  • Aviation safety outcomes expected of staff, managers and contractors.

In writing aviation safety objectives consider the following:

  • What are your performance standards or targets?
  • Who is responsible?

Identify Hazards & Risks to Flight Organziation

Aviation risk management process follows a logical sequence:
  • Establish the context.
  • Identify the hazards.
  • Analyze the risk.
  • Evaluate the risk.
  • Apply the defenses.
  • Monitor and review defenses.
  1. Criteria are established for evaluating flight safety risk.
  2. System is in place to identify flight-related hazards.
  3. Relevant staff are involved in critically analyzing and ranking identified flight-related risks.
  4. Defenses are set up to reduce, eliminate or avoid flight-related risks.
  5. Staff are aware of the defenses, and have received training, where appropriate.

Setup Aviation Safety Committe if Required

Depending on the size or nature of your flight operation, the safety officer may be assisted by an aviation safety group or committee.
Aviation safety committee can:
  • Act as a source of expertise and advice.
  • Review the progress of incidents/accidents, and the actions taken.
  • Review the status of hazard/risk reports, and review the actions taken.
  • Make safety recommendations to address hazards.
  • Review internal audit reports.
  • Review and approve audit response and actions taken.
  • Encourage lateral thinking and creative solutions.
  • Help identify hazards and defenses.
  • Prepare and submit reports to the Chief Executive Officer for review.
Aviation safety committee must include:
  • Aviation safety officer.
  • Representative from senior management with authority to approve aviation safety recommendations.
  • It should also include at least one representative from each functional area.
For example:
  • Flight operations.
  • Maintenance.
  • Ramp.


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Hazard Reporting Solution
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Hazard Reporting Solution offers incredible savings for thrifty companies needing high-quality aviation SMS software.

Risk Management Solution
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Risk Management Solution designed for operators with limited SMS budgets using simple user-friendly Web-based SMS tools.

Safety-Quality Assurance allows operators to advance their ICOA SMS implementations to the top level.

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SMS Pro Enterprise provides unlimited file storage space for SMS activities and access to ALL SMS Pro modules.

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