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Gap Analysis Checklists for Airline/Airport SMS Programs

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Free Aviation SMS ICAO, FAA Gap Analysis Checklist Tools

GAP Analyses help uncover shortfalls in some process or characteristic. They are done against a template or model, such as SMS Pro's model adapted from various SMS guidance documents published in Canada, The United Kingdom and The United States. At the core of gap analysis checklist tools are two questions:

  1. Where are we?
  2. Where do we want to be?

GAP Analysis checklist tools are often used to discover where to focus an aviation service provider's efforts on improvement. GAP Analysis checklist tools compare characteristics of an organization's operations against an appropriate model. GAP Analysis checklist results highlight areas where requirements of the model are not fully realized and details necessary changes.

Required changes indicate existing gaps between aviation service organizations' current operations and desired states and which areas are likely to be the most responsive to improvement efforts. Managers can then judge which areas, when improved, would be most beneficial to the organization.

The best aviation SMS gap analysis checklist tools have historical reporting to monitor continuous improvement.

Recommended usage:

  1. Perform initial GAP Analysis.
  2. Analyze where most improvement can be made with least effort.
  3. Perform another GAP Analysis.
  4. Determine whether improvements have been made.
  5. Use graphs to note improvements or degrading processes.
  6. Repeat as necessary.

SMS Pro has the following free aviation SMS Checklist Tools integrated into the Web-based database program:

Furthermore, SMS Pro's Gap Analysis tools have:

  • Charts and graphs;
  • Historical reports;
  • Enhanced documentation retention; and
  • Print-able reports.

A gap analysis can be worked on as a team over an extended period and not only in a single Internet session.

Finally, gap analyses can be customized in SMS Pro's Custom Inspection Form module.

“As of November 23, 2006 States shall require, as part of their safety programme, that an [operator, maintenance organization, ATS provider, certified aerodrome] implements a safety management system (SMS) accepted by the State that, as a minimum:
  • Identifies safety hazards.
  • Ensures that remedial action necessary to maintain an acceptable level of safety is implemented.
  • Provides for continuous monitoring and regular assessment of the safety level achieved.
  • Aims to make continuous improvement to the overall level of safety.”

On June 22, 2006, AC 120-92 was published establishing the guidelines for the use of safety management systems (SMS) in the aviation industry. This AC is non-regulatory in nature and intended to provide guidance to aviation industry participants (air carrier certificate holders, program managers, operators, repair stations, etc.) in the development and/or use of an SMS.

Aviation SMS Products

Hazard Reporting Solution
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Hazard Reporting Solution offers incredible savings for thrifty companies needing high-quality aviation SMS software.

Risk Management Solution
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Risk Management Solution designed for operators with limited SMS budgets using simple user-friendly Web-based SMS tools.

Safety-Quality Assurance Solution allows operators to advance their ICOA SMS implementations to the top level.

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SMS Pro Enterprise provides unlimited file storage space for SMS activities and access to ALL SMS Pro modules.

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